--- title: Items Status description: Items are assigned a status to show their current state in the decision-making process and to help track decisions that have been made. --- [Skip to content](https://success.join.build/en/knowledge/items-status#main-content) [Contact Join Support](https://success.join.build/en/knowledge/kb-tickets/new?hsLang=en) [![Join Help Center](https://success.join.build/hubfs/Join%20Help%20Center.svg)](https://success.join.build/en/knowledge?hsLang=en) Open main navigation Close main navigation - [Contact Join Support](https://success.join.build/en/knowledge/kb-tickets/new) - [Login](https://app.join.build/) [Login](https://app.join.build/) Hi! 👋 How can we help? - There are no suggestions because the search field is empty. 1. [Join - Help Center](https://success.join.build/en/knowledge?hsLang=en) 2. [Items](https://success.join.build/en/knowledge/items?hsLang=en) 3. [Status](https://success.join.build/en/knowledge/items?hsLang=en#status) # Items Status ## Items are assigned a status to show their current state in the decision-making process and to help track decisions that have been made. ### Items Status Options Items and Options can be assigned any of the following statuses to track the progress of decisions. These statuses are built into Join and have specific logic tied to them, so they can't be customized. To track Items with more granular or custom sub-statuses, you can [create a custom Categorization](https://success.join.build/en/knowledge/getting-started-with-custom-categories?hsLang=en). | #### Pending | ![](https://lh4.googleusercontent.com/PvkHXelxJ5s1G6cuA5TBwkID2Us517KJBzVAom1MtJUk4weI4Cs-EdaK-q0iIRf3xSvY-rAMUxmW5LHcBKZvXlPOT0dvRtcpgWQaF2By1Fta-tA8QrCT9hZkg1iwLJmA9PcotjbD) | After [adding an Item](https://success.join.build/en/knowledge/adding-items?hsLang=en), it is automatically assigned the default status of Pending. The Pending status is used when an Item is under consideration and is waiting for a decision to be made. Once a decision is made, the [status will change](https://success.join.build/en/knowledge/changing-an-items-status?hsLang=en) to one of the following status options. | | --- | --- | --- | | #### Rejected | ![](https://lh5.googleusercontent.com/jcTo954fPrE5UbQ7RLOBmUD4NqU9eFjEzqh87kk6r7sZrGEJLqeCmYCkM1hdnJ-Uud3Cbok_AF8Zg4bn9adIQGIBWqu1h_gpfJEFUpGDd3XLHnGBb9hHp8yFCVzb-WWZBLG1pIqs) | The Rejected status is used when an Item has not been accepted and will not be incorporated into the project. The history of a rejected Item is saved, and the status can always be changed back to Pending if it is to be reconsidered. The Total Cost Impact for a Rejected Item will not affect the Running Total. | | #### Accepted | ![](https://lh4.googleusercontent.com/aqM0ZgNtVcpz4ldYCEyPMmQw4e3PmSE2DBwo3Y-EDfbOYBBfnfylhPn5yG2rVRWMReeH7rq1D6OBtEQ1WDLSyjlCR8L8t6vMNnR3eosNsHJkFuc-dw3uOEnmi0WNDJ3hMQxGCQcB) | The Accepted status is used when an Item has been accepted and will be incorporated into the project at a later date. The Total Cost Impact for an Accepted Item will be included in the Running Total. | | #### Incorporated | ![](https://lh6.googleusercontent.com/v52NyacogNyCfgvFdcmNVJQNc7cgY2K5a_hfK-F6xmsXkKpJvx4vHtNg-82S3SqUopB5CVhZ0NU4_TRXZFd5vcidVeSvaoHjerEaduSwIa-gJ8NeFc560guHZbDI3-XOsHNLXGR6) | The Incorporated status is used when an Item has previously been Accepted and is now reflected in the current Milestone Estimate. The Total Cost Impact for an Incorporated Item should already be included in the Estimate Total and will not affect the Running Total. | | #### Not Applicable | ![](https://lh4.googleusercontent.com/n89v_BX2h6abBRFoLlpZvOAl7fRvDKZVrbaNleBanemLDzKYX7sC6e-nT0DczNvFyuFJtR0q86lWImJoI1q246KPscBA-qsHNKVeSg_5Osq6-NzWbBaUGj7aAcqhZvYXeWTSRHRj) | The Not Applicable status is used when an Item is no longer relevant to the project and is not up for consideration. It can also be used to hide an Item from charts and reports if it is not ready for a decision to be made (e.g., missing or incomplete cost estimate). The Total Cost Impact for a Not Applicable Item will not affect the Running Total. This is the preferred way of archiving an Item without losing its history like it would if it was [deleted](https://success.join.build/en/knowledge/deleting-an-item?hsLang=en). | | #### Not Chosen | ![](https://lh3.googleusercontent.com/zfyc0X77AvoXREAvur7dXHqTckHWn8c_y-Hqc1XkY3RXnzUnU4dKgOr2S5J8h-4J5OCR7x4k1SGds2EPKKFI_0eEXlCZhRClvRCklnBRySHN7QKHxRiuFNgyuY7Ucujl8kS6I5fA) | The Not Chosen status is a unique status that is only applied to [Items with Options](https://success.join.build/en/knowledge/options-overview?hsLang=en). The Not Chosen status is automatically selected for all Options when another Option for the same Item is changed to Accepted. The Total Cost Impact for a Not Chosen Option will not affect the Running Total. | ***Note:** Not Applicable Items are filtered out of the Items list by default. If you change the status of an Item to Not Applicable and can't find it, make sure you enable it in the filter menu.* ![](https://success.join.build/hs-fs/hubfs/image-png-Dec-17-2025-05-26-37-8491-PM.png?width=411&height=381&name=image-png-Dec-17-2025-05-26-37-8491-PM.png)   - [Getting Started with Join](https://success.join.build/en/knowledge/getting-started-with-join?hsLang=en#main-content) - [Join Overview](https://success.join.build/en/knowledge/getting-started-with-join?hsLang=en#join-overview) - [I'm a new Join user](https://success.join.build/en/knowledge/getting-started-with-join?hsLang=en#im-a-new-join-user) - [My company is new to Join](https://success.join.build/en/knowledge/getting-started-with-join?hsLang=en#my-company-is-new-to-join) - [I want to use Join on my project](https://success.join.build/en/knowledge/getting-started-with-join?hsLang=en#i-want-to-use-join-on-my-project) - [Workflow Best Practices](https://success.join.build/en/knowledge/getting-started-with-join?hsLang=en#workflow-best-practices) - 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